Intern - Project and Administration

Role information

Role type

Pay band—Intern

Duration

Business Delivery

Grade J

6 months (until 30 June 2026)

Role purpose

The British Council would like to offer highly motivated individuals the experiential learning opportunity to transition into the workforce through its inclusive internship programme.

The Project and Administration Intern will provide comprehensive administrative, logistical, and programme support to ensure smooth delivery of projects and efficient office operations. The role will support compliance with British Council policies and procedures, including safeguarding, Equality, Diversity and Inclusion (EDI), and environmental sustainability.

Role context

The internship is positioned to support interns from marginalised backgrounds to gain essential skills and experiences to aid them in securing gainful employment and support their upward social mobility. The initiative is aimed at British Council’s contribution to social value.

Main accountabilities

We are seeking a project and administration intern to support the British Council Tanzania team in projects and administration services to internal and external audiences and stakeholders. The internship will give the postholder a unique insight across all operational and programme areas, as well as insight into working with different audience and stakeholder groups in a local, regional and international context. Role will include:

Administrative Support

• Work with Business Support Team to ensure office supplies are ordered and invoices are paid
• Shadow Customer Services and Exams teams to learn about our products and advise customers
• Manage travel logistics including flight bookings, airport transfers, and hotel reservations.
• Oversee stock control and office resource management (e.g., stationery, office supplies).

Commercial and Financial Management Support:

•  Support budget tracking, expenditure recording, and basic financial reconciliations under supervision.
• Maintain and reconcile petty cash.
• Support the Finance Administrator in processing staff/vendor reconciliations, managing staff debtor accounts (e.g., mobile and utility bills), and liaising with internal teams and the hub as needed.

Programme Management and Compliance:

• Support adherence to organisational policies, including safeguarding, EDI, and financial procedures.
• Assist with data collection, entry, and quality assurance for programme monitoring and evaluation.
• Provide logistical and administrative support during stakeholder meetings, workshops, and events.

Digital and Records Management:

• Assist with updating and maintaining project databases and digital tools.
• Collaborate with digital and M&E teams to ensure timely and accurate data entry.
• Coordinate between teams to ensure project information is saved within agreed naming conventions
• Maintain effective file management of key documents including contracts, invoices, delivery notes, and inventories.

Learning and development opportunities for the intern

The skills we hope you will develop and grow through the role are:

• Gain hands-on experience with project management principles, tools, and systems.
• Learn about British Council’s programme delivery standards, including safeguarding, EDI, and compliance.
• Develop practical skills in financial monitoring, data management, and stakeholder engagement.
• Receive mentoring and performance feedback to support professional growth.
• Enhance understanding of environmental sustainability and corporate operations in an international context.

Condition of employment

Proof of Identity requirements/right to work in country

Candidates are expected to have researched whether they have the right to live and work in the country in which the role is based. Given that our offices have different legal status depending on the work we do in those countries, we recommend that you contact HR in country for additional information on the likelihood of securing a visa. Only at its discretion will the British Council provide support so please check first whether visa support is offered.

Shortlisting

Language Requirements

Assessment stage

English

Swahili

Shortlisting

Additional job requirements

Occaisonal evening work to support events

Person specification

Qualifications

Minimum/essential

Desirable

Assessment stage

• Must be a new/recent entrant to workforce (within last 2 years)
• Evidence of being socio-economically disadvantaged and/ or having a disability
• Have an interest in project and administration

• Interest in arts, education, skills, and/or youth empowerment
• Commitment to learning

Shortlisting

Role specific knowledge and experience

Minimum/essential

Desirable

Assessment stage

• Profeciency in English Language (written and spoken)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and digital tools.
• Basic understanding of project management principles
• Strong organisational and multitasking skills.
• Good communication and interpersonal skills.
• Attention to detail and commitment to accuracy.
• Ability to work collaboratively in a team environment.

• Strong motivation to make a difference
• Knowledge of safeguarding, EDI, or environmental sustainability.

Shortlisting and interview

Role specific skills

Assessment stage

• Communicating and influencing (Level 1)
• Planning and organising (Level 1)

• Using technology (Level 1)

Shortlisting and  interview

British Council core skills

Assessment stage

• Communicating and influencing (Level 1)
• Planning and organising (Level 1)

• Using technology (Level 1)

Shortlisting AND /OR interview

British Council values and behaviours

Assessment stage

British council values and behaviours are applicable across our organisation, in all roles and at all levels. They are important because they say what we stand for at the British Council and help us to deliver our strategy. We use them to guide our decision making, as well as guiding how we treat one another and the people we work with. These will be assessed in the selection process. O[i]ur values are:

Open and Committed; Expert and Inclusive; Optimistic and Bold.

The behaviours for each values pair can be found on our Intranet SharePoint site for internal staff and at our Careers portal for external applicants.

Shortlisting AND /OR interview