Project Assistant

We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide. For 90 years we have shaped brighter futures through education, arts, culture, language, and creativity.

Working with people in over 200 countries and territories, we are on the ground in more than 100 countries.

We connect. We inspire.

Salary: 4,564 Reais
Contract Type: Fixed term contract until March, 2026.
Location: Sao Paulo
Right to Work Requirements: Right to Work in Brazil. The British Council is not able to support or sponsor work visa applications.
Closing Date: advert will close on Sunday, June 15, 2025 at 23:59 Colombia time.
 
Role Purpose

You'll support the delivery of Climate Skills Americas (in Brazil and Mexico), helping bring it to life through hands-on work in project operations, financial admin, reporting, data collection, and partner coordination, all while ensuring everything runs smoothly and in line with British Council standards.

Main accountabilities but not limited to the following

• Holds vendors and suppliers to account for delivering services.
• Has the ability to work independently and manage workload against project deadlines.
• Plan and report on project financial plans and budget expenditure and forecasting to Programme Managers and Head of Programme Delivery; manages smaller budgets.
• Maintain clear and up-to-date records on all financial transactions as per audit requirements.
• Ensure relationships with vendors are maintained and payments are processed on time and in accordance with FABS on-line system (SAP Finance) guidelines.
• Compliance to British Council financial policies and procedures.
• Responsible for data management including timely data entry, quality assurance of data, undertaking basic analysis of monitoring data, and developing progress reports to meet needs of funders.
• Supports internal compliance such as due diligence, records management, data collection and storage.
• Manages grants administration, selection & evaluation, and procurement processes.
• Manages events-based components and trainings within a programme.
• Supports the project / programme manager in implementing diversity mainstreaming action plans and contributes to it.
• Manages relationships with clients/partners/stakeholders at appropriate level.
• Manages relationship with vendors and suppliers and holds them to account for delivering services.

Requirements of the role

• Experience of working in a supporting role on multi-country programmes or projects.
• Administrative and financial administration experience.
• Good understanding of basic concepts of monitoring and evaluation, and how they are central to good project management.
• Written and verbal proficiency in English at B2 level is required. Written and verbal proficiency in Portuguese is also required.
• Undergraduate degree in International Relations, Administration, Public Policy, Social Sciences, or related fields.

A connected and trusted UK in a more connected and trusted world.

Equality, Diversity and Inclusion Statement
We are committed to equality, diversity and inclusion and welcome applications from all sections of the community as we believe that a diverse workforce gives added depth to our work. The British Council is a Disability Confident Employer. The Disability Confident scheme helps challenge attitudes, increase understanding of disability and ensure staff are drawn from the widest possible pool of talent. We guarantee an interview for disabled applicants who meet the minimum role requirements. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.

Safeguarding Statement
The British Council is committed to safeguarding children, young people and adults who we work with. We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989. Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.

If you experience any difficulties with submitting your application, please email askhr@britishcouncil.org